Executive Assistant to Director for Pharma Company

Job Description:

• Managed the Director’s daily schedule and calendar, prioritizing high-value meetings and ensuring all appointments ran on time.
• Acted as the primary point of contact for internal teams and external clients, handling all incoming calls, emails, and correspondence professionally.
• Coordinated complex travel arrangements, including flight bookings, hotel accommodations, and detailed itineraries for domestic and international trips.
• Prepared agendas, briefing papers, and presentations for board meetings and executive sessions.
• Attended meetings to take accurate minutes and followed up on specific action items to ensure projects stayed on track.
• Handled sensitive and confidential information regarding company strategy and human resources with total discretion.
• Organized and maintained digital and physical filing systems to ensure quick access to important business documents.
• Processed monthly expense reports, invoices, and credit card reconciliations for the Director’s office.
• Liaised with other department heads to streamline communication and support the Director’s long-term business goals.
• Assisted with personal errands and special projects as needed to maximize the Director’s daily productivity.